Reporting directly to the Manager, Volunteer Programs and Outreach, the Program Assistant (PA) is responsible for coordinating and assisting with the management of activities through the Bruce Peninsula Hospice office. The PA supports the Manager, acting with some supervision, anticipating needs, while managing the day to day work flow and prioritizing various projects. The PA will develop a strong relationship with the volunteers, board and committees. The PA is a strong communicator and demonstrates organizational skills and decision making capabilities. This role requires the ability to maintain absolute discretion and confidentiality.
> Support Speakers’ Bureau and BPH events, contacting organizations as required, arranging dates, venues and equipment, preparing materials for talks and displays.
> Perform duties of an office manager, ordering and picking up materials from suppliers and managing quantities, coordinating a calendar of office usage and tracking referral information.
> Liaising with volunteers as needed.
> Assist in the collection and management of database information and files and manage lists for publication.
> Prepare personalized donor correspondence, including thank you letters, appeals and mail outs.
> Arrange and schedule meetings, organizing venues and other meeting materials as required.
> Prepare and update orientation and training materials, including policy and procedure manuals and other information required for recruitment and support of volunteers.
> Coordinate volunteer attendance at conferences and education events both internal and external.
> Knowledge and proficiency in Microsoft Office.
> Experience with database software and Word Press an asset.
> Organizational, written and verbal communication skills with willingness to perfect details.
> Ability to work with minimum supervision and as part of a collaborative team.
> Interpersonal skills and experience in non-profit/client service an asset.
> Event planning and project management an asset.
This is a volunteer role which will require 10-15 hours per week. Some flexibility is necessary and may require some hours in the evening and or weekends on an exceptional basis.
Please email email@example.com Subject line — Attn: Program Assistant — if you are interested in this volunteer opportunity. Please attach CV or notes re your interest and skills.
We will contact you by June 15th 2017. Thanks for your interest.